1. Four kinds of reports are required (where applicable):
Report based on Center Annual Activity Plans - deadline 31st January of each year
Report for Theme Leaders - deadline 15th Februaryof each year.
Report for Regional Program Leaders - deadline 15th February of each year.
Report for Coordinating Unit - deadline 24th February of each year.
2. Three levels of funding are recognised for annual Activity Plans, each with their specific reporting requirements (based on total budget from Fund Council, bilateral funding and other funding sources):
3. The level of detail require for different reporting components is as follows:
Report component
Small
Medium
Large
Number of outcomes
At least 1 every 3rd year
At least 1 every 2nd year
At least 1 per year
Impact studies
1 every 5 years
1 every 4 years
1 every 3 years
Summary of activities
Half page
1 page
2 pages
Case studies
2 per year
3 per year
4 per year
To start filling in the reporting information please followthis link.
Main Tip: All activities added in the planning phase of the current year appear in the table below. To report on the status and progress of planned activities click on the activity title. Status (complete, Partially complete or incomplete) of the activity report is indicated in the far-right column. If an incomplete status is indicated,roll the mouse over the status icon to view the missing components
Activities
Column Name
Comment
ID
Activity
Contact Person
Milestone
Status
After you click on any Activity listed: Status Main Tip: The activity descriptions below were provided during the planning period of this year. Please update the activity with its current status (complete, partially complete, or incomplete), an explanation of the status (progress to date, products delivered, etc.) and add/modify a gender integration description if applicable.
Title:Cannot be modified Description:Cannot be modified Start date:Cannot be modified End date:Cannot be modified Budget:Cannot be modified Milestone:Cannot be modified Contact Person:Cannot be modified Activity Status:Select one option
Complete
Partially Complete
Incomplete
Status description: Gender Integration:Select one option
yes
no
Deliverables Main Tip: Indicate the status of the expected deliverables that were provided during the planning phase for this activity and provide the file URL if available. You may add new deliverables if needed by clicking on the "add deliverable" button at the bottom of this page.
Option 1
Please upload your deliverables files in the CCAFS Intranet by clicking here. You may also access the folder by following the path:
Intranet Home >> Program Management Library >> Reviewing and reporting >> Annual Reporting >> TL and RPL Technical reporting >> 2013 THEMES/ >> T1
Please, keep it in mind that in order to add your deliverables to your CG Center/RPLs/THEMES folder, you should:
Create a folder named with your activity ID (e.g. activity 508-2013)
Inside the activity folder, create another folder named with your deliverable ID (e.g. deliverable 2)
Upload your deliverables to the related folder.
At the end of the process you should end up with something like the following:
If you are a principal investigator without access to the CCAFS intranet, please kindly ask your contact point to upload the deliverables for you.
Option 2 If your deliverable file has a size less than 10MB, please provide the URL or Path where we can download the deliverables ourselves.
Title:Cannot be modified
Expected Deliverables Description:Cannot be modified Type:Cannot be modified Year:Cannot be modified Status:
Complete
Partially complete
Incomplete
Description update (optional):Tip: Please indicate any changes that have been made to the deliverable desription based on the actual final products achieved.
For file type "Reports, publications", please provide URL in the Publications section.
New deliverable
+ Add deliverable
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Description: Type:Select one option
Data
Capacity
Communication products
model tools and software
Reports, publications
Workshops
Other
Year:Select a year Status:Select a status
Complete
Partially complete
Incomplete
File URL:Tip: Smal files (less than 10 MB) can be uploaded directly to CCAFS intranet and the internal link provided. Larger files must be shared with the admin team via an appropriate alternative (a server, Dropbox folder, YouSendIt file, or other sharing application) and an external link provided.
If you choose Data or Model tools and Software:
Format file:Select as many as you need to report.
Plain text (*.txt)
Blogpost
GIS raster (ESRI Grids, Geo Tiff, etc)
GIS vector (shapefiles)
Presentation (*.ppt, *.odp)
Document (*.doc, *.odt, *.pdf)
Spreadsheet (*.xls, *.ods)
Video (*.avi, *.mpeg, etc)
Database (*.sql, *.mdb, etc)
Image (*.jpg, *.png, etc)
Other
If you choose Reports, publications:
For file type "Reports, publications", please provide URL in the Publications section.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Partners: Main Tip: Report any new partners that were not originally included in the planning phase by clicking on "add new partner" at the bottom of this page. Select the partner name from the dropdown list and add a contact name and full email.
Title:Cannot be modified
Partners Name:Select an option Contact name: Contact email:
+ Add new partner
If you don't find the partner you are looking for, request to have it added to the list.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Name: Acronym: Partner Type:Select one option
Academic Institution
Advanced research Institution
CGIAR Center
Challenge Research Program
Donors
End users
Government office/department
National agricultural research and extension services
Country:Select a country City: Contact name: Contact email: If you know the partner web page please paste the link below: xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Summary by outputs Main Tip: Please provide a succinct summary of activities and deliverables that fall under the outputs listed below.
Output 1.1.1 Development of farming systems and production technologies adapted to climate change conditions in time and space through design of tools for improving crops, livestock, agronomic and natural resource management practices.
Output 1.1.2 Building of regional and national capacities to produce and communicate socially inclusive adaptation and mitigation strategies for progressive climate change at the national level (e.g. through NAPAs).
Output 1.2.1 Understanding and evaluating the response of different varieties/crops to climate change in time and space, and generating comprehensive strategies for crop improvement through a combination of modeling, expert consultation and stakeholder dialogue.
Output 1.3.1 Improved institutional arrangements and socially differentiated adaptation planning approaches at the local level to enable farming system adaptation.
Output 1.3.2 Public and private sector policies and strategies at the national level to enable farming communities and the food system to adapt to predicted future conditions.
Publications Main Tip: Each Program Participant must list all publications resulting from an activity that acknowledges CCAFS support. Only include publications that came out in final version during the calendar year (not under review, submitted, etc., or out in electronic format ahead of print). All publications submitted in this form will go on into the CCAFS open access library at http://ccafs.cgiar.org/publications.
Example: [ICRAF] World Agroforestry Centre. 2004. Proceedings of the ICRAF Southern Africa â CIDA gender equality training workshop. Harare: World Agroforestry Centre (ICRAF) Southern Africa Programme.
+ Add new publication
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Type:Choose one option
Journal papers
Books
Book chapters
Policy briefs
Working papers
Conference proceedings
Other
Identifier:Tip: An identifier (URI, DOIor other persistent identifier) needs to specified only for published journal articles. Citation:
Does the publication acknowledge CCAFS? Select if apply
This publication is an output of which CCAFS Theme(s): (select all that apply)
Theme 1: Adaptation to Progressive Climate Change
Theme 2: Adaptation through Managing Climate Risk
Theme 3: Pro-poor Climate Change Mitigation
Theme 4.1: Linking Knowledge to Action
Theme 4.2: Data and Tools for Analysis and Planning
Theme 4.3: Policies and Institutions
File URL:Tip: Link to publication in your institutional repository or on journal website. Scientists at CGIAR should always submit their publications to their Center's repository first and then share link with CCAFS as part of reporting. The exception is journal articles and documents where CCAFS is the publisher.
Communications Main Tip: What communications activities were undertaken to help disseminate and promote CCAFS-funded research? List or describe communications activities in the categories below including dates. Please indicate those where CCAFS is acknowledged. Include web links where possible.
Media campaigns: Blogs: Websites: Social media campaigns: Newsletters: Events: Videos and other multimedia: Other communications and outreach:
Case Studies Main Tip: The main use of the case studies is for CCAFS coordinating unit to use them as examples in reporting to donors and to the public. It has proven to be a good opportunity to showcase your work widely, or to grab new opportunities as they emerge. Features of a good case study would be:
An outcome beyond the project output and beyond the CGIAR
As much "evidence" as possible, particularly numbers
Any components that make a compelling storyline, such as a successful innovative approach to an old problem
The number of case studies to report depends on the budget size of the program (see explanatory notes on home page). Fill in the template below for an exemplary activity that demonstrates a) social differentiation and gender, b) successful communication, c) inter-center collaboration, d) innovative non-research partnerships, e) capacity enhancement or f) policy advocacy.
+ Add new case study
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Title: Author: Type:
Social differentiation and gender
Successful communications
Inter-center collaboration
Innovative non-research partnerships
Capacity enhancement
Policy engagement
Participatory action research
Breakthrough science
Food security
Start date (yyyy-mm-dd): Select date End date (yyyy-mm-dd): Select date Image url: Select-Upload an image Is global: Select if yes Countries: Select country Keywords (Comma separated): Project description: (300 words remaining) Introduction / Objectives: (100 words remaining) Project results: (300 words remaining) Partners: (300 words remaining) Links/Sources for further information:
+ Add a new case study Falta agregar imagen de add new case study
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Outcomes Main Tip: Provide a succinct summary of outcomes resulting from last yearâs research as a whole. An outcome is use of the research by non-research partners to change policies and practices. In many cases the users of the research will be policy makers (or those influencing the policy process), national development agencies, service providers to farmers including non-governmental agencies, and sometimes farmers themselves. Number of outcomes that must be reported depends on budget size (see explanatory notes on home page).
+ Add new outcome
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Title: What is the outcome of the research (i.e. use of research results by non-research partners)? What outputs produced in the three preceding years resulted in this outcome? What partners helped in producing the outcome? Who used the output? How was the output used? What is the evidence for this outcome? Specifically, what kind of study was conducted to show the connection between the research and the outcome? Who conducted it? Please provide a reference or source.
Outcome Indicators Main Tip: Describe in less than 100 words per cell the nature of the achievement. Also provide the evidence (state nature of evidence and cite a paper, website, report etc). The details of the excellent outcomes should be described under the Outcomes section.
Theme 1 Indicators
1 One to five flagship technical and/or institutional approaches identified and developed with farmers, key development and funding agencies (national and international), civil society organizations and private sector in three regions, which would directly enhance the adaptive capacity of the farming systems to the climate change conditions Achievements summarised: Evidence:
2 Breeding strategies of regional and national crop breeding institutions in three target regions are coordinated, informed by CCAFS-led crop modeling approaches that are developed and evaluated for biotic and abiotic constraints for the period 2020 to 2050 Achievements summarised: Evidence:
3 Integrated adaptation strategies for agricultural and food systems inserted into policy and institutional frameworks at regional, national or sub-‐national level in 2 target regions. Policy makers and key stakeholders use CCAFS research outputs - guidelines, tools and methods-‐ to support the development of NAPAS, sector specific adaptation plans, or germplasm benefit sharing policies. Achievements summarised: Evidence:
Theme 2 Indicators
1 One to five flagship risk management interventions evaluated and demonstrated by farmers and agencies at benchmark locations in three regions Achievements summarised: Evidence:
2 Three food crisis response, post-crisis recovery, and food trade and delivery strategies tested and evaluated with partner crisis response organizations at benchmark locations in three regions Achievements summarised: Evidence:
3 National meteorological services and regional climate centers trained and equipped to produce downscaled seasonal forecast products for rural communities in two countries in each of three regions Achievements summarised: Evidence:
Theme 3 Indicators
1 Findings and evaluation tools on mitigation and livelihoods benefits of alternative agricultural development pathways used by global agencies and decision-makers in two countries in each of the three regions Achievements summarised: Evidence:
2 Decision-makers in three regions better informed re options and policy choices for incentivizing and rewarding smallholders for GHG emission reductions Achievements summarised: Evidence:
3 Project design and monitoring guidelines for smallholder agriculture in developing countries produced and contributing to global standards Achievements summarised: Evidence:
Theme 4 Indicators
1 Agriculture mainstreamed into the global climate change policies, and major international food security initiatives fully incorporate climate change concerns Achievements summarised: Evidence:
2 Global database and set of tools for climate-smart agriculture established and used by key international and regional agencies Achievements summarised: Evidence:
3 New knowledge on how alternative policy and program options impact agriculture and food security under climate change incorporated into strategy development by at least 3 national agencies, and 3 key international and regional agencies Achievements summarised: Evidence:
Reporting explanatory notes
1. Four kinds of reports are required (where applicable):
- Report based on Center Annual Activity Plans - deadline 31st January of each year
- Report for Theme Leaders - deadline 15th February of each year.
- Report for Regional Program Leaders - deadline 15th February of each year.
- Report for Coordinating Unit - deadline 24th February of each year.
2. Three levels of funding are recognised for annual Activity Plans, each with their specific reporting requirements (based on total budget from Fund Council, bilateral funding and other funding sources):- Small: < US$1.5 million/annum.
- Medium: US$1.5 million/annum - US$3 million/annum.
- Large: > US$3 million/annum.
3. The level of detail require for different reporting components is as follows:Main Tip: All activities added in the planning phase of the current year appear in the table below. To report on the status and progress of planned activities click on the activity title. Status (complete, Partially complete or incomplete) of the activity report is indicated in the far-right column. If an incomplete status is indicated,roll the mouse over the status icon to view the missing components
Activities
After you click on any Activity listed:
Status
Main Tip: The activity descriptions below were provided during the planning period of this year. Please update the activity with its current status (complete, partially complete, or incomplete), an explanation of the status (progress to date, products delivered, etc.) and add/modify a gender integration description if applicable.
Title: Cannot be modified
Description: Cannot be modified
Start date: Cannot be modified
End date: Cannot be modified
Budget: Cannot be modified
Milestone: Cannot be modified
Contact Person: Cannot be modified
Activity Status: Select one option
Gender Integration: Select one option
Deliverables
Main Tip: Indicate the status of the expected deliverables that were provided during the planning phase for this activity and provide the file URL if available. You may add new deliverables if needed by clicking on the "add deliverable" button at the bottom of this page.
Option 1
Please upload your deliverables files in the CCAFS Intranet by clicking here. You may also access the folder by following the path:
Please, keep it in mind that in order to add your deliverables to your CG Center/RPLs/THEMES folder, you should:
- Create a folder named with your activity ID (e.g. activity 508-2013)
- Inside the activity folder, create another folder named with your deliverable ID (e.g. deliverable 2)
- Upload your deliverables to the related folder.
- At the end of the process you should end up with something like the following:
activity 508-2013/deliverable 2/file_name.xlsxactivity 508-2013/deliverable 3/my_other_file.xlsx
activity 900-2013/deliverable 2/file_name.doc
If you are a principal investigator without access to the CCAFS intranet, please kindly ask your contact point to upload the deliverables for you.
Option 2
If your deliverable file has a size less than 10MB, please provide the URL or Path where we can download the deliverables ourselves.
Title: Cannot be modified
Expected Deliverables
Description: Cannot be modified
Type: Cannot be modified
Year: Cannot be modified
Status:
For file type "Reports, publications", please provide URL in the Publications section.
New deliverable
+ Add deliverable
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Description:
Type: Select one option
Status: Select a status
- If you choose Data or Model tools and Software:
Format file: Select as many as you need to report.- If you choose Reports, publications:
For file type "Reports, publications", please provide URL in the Publications section.xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Partners:
Title: Cannot be modified
Partners
Name: Select an option
Contact name:
Contact email:
+ Add new partner
If you don't find the partner you are looking for, request to have it added to the list.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Name:
Acronym:
Partner Type: Select one option
City:
Contact name:
Contact email:
If you know the partner web page please paste the link below:
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Summary by outputs
Main Tip: Please provide a succinct summary of activities and deliverables that fall under the outputs listed below.
Output 1.1.1
Development of farming systems and production technologies adapted to climate change conditions in time and space through design of tools for improving crops, livestock, agronomic and natural resource management practices.
Output 1.1.2
Building of regional and national capacities to produce and communicate socially inclusive adaptation and mitigation strategies for progressive climate change at the national level (e.g. through NAPAs).
Output 1.2.1
Understanding and evaluating the response of different varieties/crops to climate change in time and space, and generating comprehensive strategies for crop improvement through a combination of modeling, expert consultation and stakeholder dialogue.
Output 1.3.1
Improved institutional arrangements and socially differentiated adaptation planning approaches at the local level to enable farming system adaptation.
Output 1.3.2
Public and private sector policies and strategies at the national level to enable farming communities and the food system to adapt to predicted future conditions.
Publications
Citations must follow the name-year system, as illustrated on page 13 of the following guide:
http://ccafs.cgiar.org/sites/default/files/assets/docs/icraf-styleguide.pdf
Example:
[ICRAF] World Agroforestry Centre. 2004. Proceedings of the ICRAF Southern Africa â CIDA gender equality training workshop. Harare: World Agroforestry Centre (ICRAF) Southern Africa Programme.
+ Add new publication
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Type: Choose one option
Citation:
Does the publication acknowledge CCAFS? Select if apply
This publication is an output of which CCAFS Theme(s): (select all that apply)
+ Add new publication
- If you choose Journal papers
Indicate open access status:xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Communications
Main Tip: What communications activities were undertaken to help disseminate and promote CCAFS-funded research? List or describe communications activities in the categories below including dates. Please indicate those where CCAFS is acknowledged. Include web links where possible.
Media campaigns:
Blogs:
Websites:
Social media campaigns:
Newsletters:
Events:
Videos and other multimedia:
Other communications and outreach:
Case Studies
Main Tip: The main use of the case studies is for CCAFS coordinating unit to use them as examples in reporting to donors and to the public. It has proven to be a good opportunity to showcase your work widely, or to grab new opportunities as they emerge. Features of a good case study would be:
The number of case studies to report depends on the budget size of the program (see explanatory notes on home page). Fill in the template below for an exemplary activity that demonstrates a) social differentiation and gender, b) successful communication, c) inter-center collaboration, d) innovative non-research partnerships, e) capacity enhancement or f) policy advocacy.
+ Add new case study
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Title:
Author:
Type:
End date (yyyy-mm-dd): Select date
Image url: Select-Upload an image
Is global: Select if yes
Countries: Select country
Keywords (Comma separated):
Project description: (300 words remaining)
Introduction / Objectives: (100 words remaining)
Project results: (300 words remaining)
Partners: (300 words remaining)
Links/Sources for further information:
+ Add a new case study
Falta agregar imagen de add new case study
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Outcomes
+ Add new outcome
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Title:
What is the outcome of the research (i.e. use of research results by non-research partners)?
What outputs produced in the three preceding years resulted in this outcome?
What partners helped in producing the outcome?
Who used the output?
How was the output used?
What is the evidence for this outcome? Specifically, what kind of study was conducted to show the connection between the research and the outcome? Who conducted it? Please provide a reference or source.
+ Add new outcome
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Outcome Indicators
Main Tip: Describe in less than 100 words per cell the nature of the achievement. Also provide the evidence (state nature of evidence and cite a paper, website, report etc). The details of the excellent outcomes should be described under the Outcomes section.
Theme 1 Indicators
1 One to five flagship technical and/or institutional approaches identified and developed with farmers, key development and funding agencies (national and international), civil society organizations and private sector in three regions, which would directly enhance the adaptive capacity of the farming systems to the climate change conditions
Achievements summarised:
Evidence:
2 Breeding strategies of regional and national crop breeding institutions in three target regions are coordinated, informed by CCAFS-led crop modeling approaches that are developed and evaluated for biotic and abiotic constraints for the period 2020 to 2050
Achievements summarised:
Evidence:
3 Integrated adaptation strategies for agricultural and food systems inserted into policy and institutional frameworks at regional, national or sub-‐national level in 2 target regions. Policy makers and key stakeholders use CCAFS research outputs - guidelines, tools and methods-‐ to support the development of NAPAS, sector specific adaptation plans, or germplasm benefit sharing policies.
Achievements summarised:
Evidence:
Theme 2 Indicators
1 One to five flagship risk management interventions evaluated and demonstrated by farmers and agencies at benchmark locations in three regions
Achievements summarised:
Evidence:
2 Three food crisis response, post-crisis recovery, and food trade and delivery strategies tested and evaluated with partner crisis response organizations at benchmark locations in three regions
Achievements summarised:
Evidence:
3 National meteorological services and regional climate centers trained and equipped to produce downscaled seasonal forecast products for rural communities in two countries in each of three regions
Achievements summarised:
Evidence:
Theme 3 Indicators
1 Findings and evaluation tools on mitigation and livelihoods benefits of alternative agricultural development pathways used by global agencies and decision-makers in two countries in each of the three regions
Achievements summarised:
Evidence:
2 Decision-makers in three regions better informed re options and policy choices for incentivizing and rewarding smallholders for GHG emission reductions
Achievements summarised:
Evidence:
3 Project design and monitoring guidelines for smallholder agriculture in developing countries produced and contributing to global standards
Achievements summarised:
Evidence:
Theme 4 Indicators
1 Agriculture mainstreamed into the global climate change policies, and major international food security initiatives fully incorporate climate change concerns
Achievements summarised:
Evidence:
2 Global database and set of tools for climate-smart agriculture established and used by key international and regional agencies
Achievements summarised:
Evidence:
3 New knowledge on how alternative policy and program options impact agriculture and food security under climate change incorporated into strategy development by at least 3 national agencies, and 3 key international and regional agencies
Achievements summarised:
Evidence: